Videographer Invoice Template
Professional invoice template for videographers. Track filming days, editing hours, equipment rentals, and deliverable packages.
Create Your Videographer InvoiceWhat should a Videographer invoice include?
A Videographer invoice should include your business name, client details, invoice number, date, itemized services with rates, subtotal, applicable taxes, payment terms, and total amount due. Typical line items for Videographer invoices include filming day rate — on-location or studio shoot, video editing — per hour or per finished minute, and color grading and audio mixing — post-production.
Typical Line Items for Videographer Invoices
- ● Filming day rate — on-location or studio shoot
- ● Video editing — per hour or per finished minute
- ● Color grading and audio mixing — post-production
- ● Equipment rental — camera, lighting, audio gear
- ● Drone footage — aerial videography with licensed pilot
- ● Travel and accommodation — on-location expenses
- ● Deliverable formats — web, broadcast, social media cuts
Payment Terms Best Practices
50% non-refundable deposit to book the shoot date. 25% after filming completion. 25% before delivery of final files. For commercial work, 100% before releasing final deliverables. Net 30 for agency/corporate clients.
Tax Considerations
Video production services may be subject to sales tax depending on the deliverable format and your state. Digital deliverables and streaming content have evolving tax rules. Equipment rental pass-throughs may be taxable.
Note: Tax rules vary by state and jurisdiction. Always consult a tax professional for advice specific to your situation.
Professional Tips for Videographer Invoices
- ✓ Include the number of filming hours, cameras, and crew in your day rate
- ✓ Specify the number of finished minutes included in the editing fee
- ✓ List all deliverable formats and aspect ratios (16:9, 9:16, 1:1)
- ✓ Include equipment and insurance costs in your rate or as separate line items
- ✓ Define raw footage ownership and delivery in your contract
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Frequently Asked Questions
Should I charge a day rate or hourly?
Day rates are standard for filming (typically covering 8-10 hours). Editing is usually hourly or per finished minute. Day rates simplify budgeting for clients and prevent disputes about clock-watching during creative work.
Who owns the raw footage?
By default, the videographer owns the raw footage unless the contract specifies otherwise. Many clients want raw footage — charge an additional fee (25-50% of project cost) for raw footage delivery, or include it as a line item.
How should I price music licensing?
Include music licensing as a pass-through cost on the invoice. Use royalty-free music services ($10-50 per track) or stock music subscriptions. For commercial projects requiring premium music, license costs can be significant — always get client approval first.